Minutes of Meetings
- MINUTES OF THE 29th AGM - NOV 2011 (MS Word, 25 Kb)
MINUTES OF THE 29TH AGM OF THE SHEPSHED RUNNING CLUB
HELD AT THE BLACK SWAN ON SUNDAY 27TH NOVEMBER 2011
PRESENT; Tracey Brookes, Laurie Fluck, Kevin Brooks, Derek Butler, Richard Bibb, Ray Draycott, Pat Keating, Wendy Parry, Justine Barker, Jane Evans, Steph King, Pete Brooks, Paul Baines, Sharon Elliot, Dave Higgs, Ron Bardsley, Sue Watkin, Phil Higgs, Bob Haskins, Mark Stock, Mick Davis.
1) WELCOME. The chairman welcomed everyone to the 29th AGM of the running club.
2) APOLOGIES. Norman and Jean Sketchley, Sally Bardsley, Gill Evans.
3) PREVIOUS MINUTES. The minutes of the 2010 AGM were agreed to be a true record.
4) REPORTS;
The Chairman (Pete Brooks) said that we had another good year in 2011 with a strong financial situation and more than £2000 being distributed to local good causes. The ladies’ cross country team is in great form currently and the men’s team is also performing well. Club members had taken part in about 60 individual races during the year with some outstanding results. We had perhaps not done as much as normal on the social side and this needs to be addressed next year. He concluded by thanking all of those individuals who had contributed to the club success.
The Ladies Captain/LRRL representative (Sharon Elliot) agreed that the ladies were doing very well and pretty much organised themselves. She felt that the men’s team needed to more motivated. LRRL are proposing to buy a set of chip timing equipment for use in League races and possibly local non league races.
The Treasurer (Dave Higgs) reported that the club account showed a modest increase in the year, largely because we had purchased no running kit. The race account had broken even over the year. There are currently 103 paid up club members split about 50/50 ARC/EA. Sponsorship was £1000 + VAT from Urgo and £400 from Shepshed Building Society.
Kit was discussed in Norman Sketchley’s absence and it was agreed that more would be needed next year. He will be asked to put samples for view in the hut.
Entertainments will be the subject of a specific meeting to be held on Tuesday 10th January after the club run.
The Shepshed Seven was discussed in Ian Martin’s absence and was agreed to be the best ever with very smooth organisation and lots of good feedback from the runners.
5) ELECTIONS
Chairman Pat Keating
Treasurer Dave Higgs to continue
Secretary Laurie Fluck to continue
Press Officer Bob Haskins to continue (but needs more feedback)
Entertainments to be done at a meeting as previously minuted
Club Captains Sharon Elliot to continue
Mark Stock
Kit Norman Sketchley to continue
6) SUBSCRIPTIONS
Annual subscriptions will continue unchanged at £15 for ARC affiliation and £20 for EA. For new runners the charges will be £10/£15 from April onwards and £5/£10 from August .
7) AOB
Sue Watkin suggested that the race account is high enough to be drawn down for suitable reasons e.g. more charity donations or new kit to be given to new runners or possibly the LRRL chip timing system requirements.
Dave said that he needs to give a bigger bottle of whiskey to the farmer who lets us run over his land for the Grace Dieu cross country. He also will organise a buffet after the Christmas Lights run.
Sharon said that we need to advertise the club more in local shops etc. She also felt that the eligibility rules for the club London Marathon places need to be modified to make sure that the same person does not get a place in consecutive years.
Ray asked how many members were from the Shepshed area and are we expecting a surge in new members because of the Olympics? Dave thought about 80%. were from Shepshed and we weren’t sure about the surge.
Ron suggested that we could advertise in the Shepshed Eye. Dave will organise this.
Jane thought that some people were intimidated by the very idea of joining a running club.
Phil would like a track session on the school grass track on a Tuesday night during the summer.
Laurie reminded everyone that we were organising a cross country at Grace Dieu on January 15th and lots of help will be needed.
The Chairman closed the meeting.
Minutes of a meeting of the Shepshed Running Club
2011 Shepshed Seven
Date 8th February 2011
Present; N.Sketchley, G.Hebden, P.Brooks, D.Higgs, R.Bibb, R.Haskins, I.Garrett, T.Brookes, S.Watkins, R.Watkins, I.Martin, A.Rose, P.Cooling, K.Brookes, P.Crowhurst, L.Fluck.
The meeting was called to discuss the 2011 Shepshed Seven which will take place on 6th November 2011
The timing of the races will be as previously i.e. Fun Run 10.00 a.m., Main Race 11.00 a.m. and presentation at 12.30 or as soon as possible.
The entry fee for the main race will be £12 affiliated/£14 unaffiliated with the fun run at £2.
Ian Martin will email all past participants and we need to use our best efforts to advertise it at local runs etc.
We will give shirts again this year and Norman will look into the cost of long sleeved technical shirts. We will accept up to 630 entrants and will order 600 shirts.
The closing date for entries will be Friday 28th October and Ian will try to organise on line entries (with the numbers to be collected on the day).
The courses will be unchanged from last year.
The prize category for the fun run will be 12 years and under only.
The race finish area will be unchanged as the new mats seemed to work well.
The normal rooms will be booked at the school.
Timewise will provide the clock and tannoy again.
The normal scaffolding will be used.
The permit will be obtained through ARC.
Civil Aid will provide medical cover.
Ian will look into the photograph situation.
We will have the after race buffet at the Black Swan – cobs and chips.
If there are football matches on the same morning we will need more sandwiches.
The format of the entry forms will be as previously.
The race numbers will be obtained in August by Dave Higgs.
Richard and Sue Watkin will take the postal entries but the results and data entry on the day will be Richard Bibb. The Race Information Sheets will be needed in August.
Richard Bibb will look at chip timing at nearby races (e.g. Rothley 10K) as a possibility for the future.
Parking will be organised by Patrick Crowhurst, marking of the course on the field by Norman Sketchley and Addy Rose and the marshals will be organised by Laurie Fluck. Norman will be on the tannoy as usual, the Higgs family will do the spot prizes(to be increased in value this year and distributed more towards the tail end of the field) and Brian Barnett and Jean Sketchley will do the water.
Trophies/prizes will be as normal for the race winners but bottles of wine for other categories, with chocolates and possibly a lucky dip for the fun run.
Invited Sponsors will be Running Fox, Shepshed Building Society, Ridgeway, Swithland Water, Aggregates and Urgo (who need to be advised of the cost of printing the shirts)
- AGM Nov 2010 (MS Word, 27 Kb)
Minutes of the 28th AGM of the Shepshed Running Club held on Sunday 28th November at The Black Swan.
Present: Pete Brooks, Laurie Fluck, Dave Higgs, Tracey Brookes, Steph King, Jane Evans, Ian Garrett, Gill Salmon, Sharon Elliot, Richard Bibb, Gill Evans, John Golding Jake Smith.
Apologies: Addie Rose, Helen Hartley, Bob Haskins
Welcome: The Chairman welcomed everyone to the 28th Running Club AGM
Previous AGM Minutes: The minutes of the 27th AGM held on February 7th 2010 were adopted as a true record.
Reports:
Chairman
Pete said that it had been another good year both socially and for running. 70 runners from the club had competed in events all over the world (Venice, Amsterdam, Florence, New York etc). Sponsorship from three donors had been the best ever (Urgo, Shepshed B.S. and Aggregate Industries)
Ladies Captain
Sharon reported that there3 had been a good turnout at the Round Leics Relays and the first two Cross Countries plus many outstanding individual efforts. Sheila had been a great encourager of new runners. (Gill commented that she thought Sharon was doing a great job)
Men's Captain
Jake (in absence of a club captain) said that having two teams for the Round Leics Relays had been a good effort but that people dropping out at the last moment had caused unnecessary problems and that he would not be organising it next year. Results for the first two cross countries had been excellent.
LRRL
Nothing interesting to report
Treasurer
Dave circulated accounts for the year for the club account and for the Shepshed Seven. Basically the club is in good financial heart, particularly considering that we have collected no subscriptions for 18 months.
Kit
No Report
Entertainment
A fairly busy year with the recent skittles night, the 24 hour relay and the barbeque after the handicap event.
Shepshed 7
No formal report but all agreed that it had gone well with a minor problem with the shirts.
Elections:
Chairman Pete Brooks
Treasurer Dave Higgs
Secretary Laurie Fluck
Press Officer Bob Haskins
Entertainments Addie Rose and James Watkins
Ladies Captain Sharon Elliot
Mens Captain TBA
Kit Norman Sketchley
Subscriptions:
Had been agreed at the previous AGM to be increased to £15 for Association of Running Clubs affiliation and £20 for England Athletics.
Any Other Business:
Richard said that people needed more information about other club runs than Tuesday nights. He suggested a list up in the club hut and a comment on the website to encourage people to use the forum.
Sharon pointed out that the action that was agreed at the last AGM to give new members an information pamphlet had not happened. A Wall Planner in the hut with dates of running and social events would be helpful. Laurie will rough out the information for the pamphlet and ask other people for their input - Richard will then produce it.
John suggested a whiteboard in the hut could be useful.
Dave called for a volunteer to act as webmaster. He currently makes all the changes to the website.
Pete said there would be a Christmas Lights run on December 21st with a pub buffet afterwards.
Laurie pointed out that that we are hosting a Cross Country at Grace Dieu School on January 16th and that we will need LOTS of help.
The chairman closed the meeting.
Minutes of Shepshed 7 Meeting - 12th Oct 2010
Present; Ian Martin, Pete Brooks, Addie Rose, Sharon Elliot, Ian Garrett, Tracey Brookes, Bob Haskins, Richard Bibb, Dave Higgs, Pat Keating, Jake Smith, Laurie Fluck.
The meeting was held to discuss The Shepshed Seven 2010.
Ian Martin, the Race Director, said that the fundamentals were all in place in that the School is booked and the timing and results are organised.
The course will be the same as last year.
The finish will have to be on grass again but Ian has arranged for floor matting to be available.
There is now a gate between the playing fields and Butthole Lane. Tracey will make sure that the caretaker knows to open it.
The concrete posts will be left in place.
Norman will organise putting the tower together and will be on the Tannoy.
Timewise will provide the clock and Tannoy.
Phil Higgs will take photographs which will be put up on the website.
A video will be made of the finish.
The T shirts are organised – logos on the front in black on a blue shirt. There are only 500 on order.
There will be a free buffet at the Black Swan after the race.
Sponsorship this year has been from Urgo, Shepshed Building Society and Aggregate Industries.
Management from Urgo and/or SBS will be invited to do the prize presentation.
Richard Watkin will do the results, shadowed by Richard Bibb.
Tracey will run the café and Addie and Sharon will make sandwiches. Cakes will be asked for (in individual pre-wrapped portions) from other club members. Pete Whitehead will be asked for advice on organisation and pricing.
Patrick Crowhurst will organise the parking.
Dave Smith will organise the fun run but will need help from on the day volunteers.
Dave and Pauline Higgs will do the spot prizes.
The prize list will be as normal for the main run but an extra category of “over 12 and under 16” will be added to the fun run.
Jess Rose and Nicole Smith will act as runners to take the finish lists to the results team.
The finish tunnel will be Tim Danvers and Ken Motyl (?)
Addie will be on the information desk.
Laurie will organise the marshals.
Dave and Jake Smith will be act as hares to lead the race on bikes.
Pat Keating will act as sweeper at the back of the race.
Brian will do the water station with Jean and Sally(?)
Pat and Howard Pymm will give out the T shirts.
Bob Haskins and Gill Evans will put out the mile markers.
Left Luggage will be Natalie/Rebecca/Lucy(?)
Pat will provide more plastic posts and tape to mark out the course on the field.
Volunteers are needed on Saturday 6th to clean up the course between Smithy Way and the field.
Timing on the race day will be as follows;
08.00 Volunteers start to put the course together
09.00 Ambulances arrive and parking team commences
09.00-09.45 Marshals gather together in hall
10.00 fun run starts
11.00 main run starts
12.30 presentation of prizes in hall
Minutes of a meeting of the Shepshed Running Club held at The Black Swan 13/7/10 to discuss the Shepshed 7 race:
1) Charity donations:
£1200 from general funds plus £151 collected at the 24 hour relay will be shared among the following good causes:
Marie Curie,
Help the Heroes
and three local groups;
Shepshed Friday Friends,
Diabetic Self Help,
Oaks in Charnwood Senior Citizens
In addition £25 from the 24 hour relay will go to Belton Play Group.
The local groups will be asked to collect their donations at the after race get together on 7th November at 3 pm.
2) Sponsorship:
We expect the following sums to be donated to the club in 2010 as Sponsorship for the Race:
£1000 from Urgo
£500 from the Shepshed Building Society
£250 or £500 from Aggregate Industries
3) The Shepshed Seven 2010
a) Jenni will redesign the entry form to include the logos from the above companies.
b) On line entry will be available through SI entries at £1.20 extra.
c) We will have to finish on grass again this year and Ian will look into providing matting.
d) We are short of plastic posts. Pat will get some more.
e) The following are completed
School booked
Timewise booked
First aid booked
Permit applied for
f) The race will be advertised in Runners World, Running Fitness and Running Diary and will be advertised to local clubs (Sharon will take copies of the entry form to the September LRRL meeting). Any club member going to local races is asked to distribute copies.
g) Phil Higgs will be asked take photographs of the runners which will be posted on the website.
h) Sweatshop will provide goody bags again.
i) Ian has looked at competitive prices for T-shirts. We will go with Ridgeway again but the quality of the print on some of the competitors was very good which Ridgeway will be informed about.
j) Race numbers will be bought by Dave Higgs.
k) Electronic timing for results was discussed and there are some possibilities in the future that may be cost effective. Normal methods will be used this year backed up by a (waterproof) video camera filming the finish. Richard Bibb will shadow Richard Watkins and take over the results function from 2011.
l) Tracey will look after refreshments and will need cakes and sandwiches to sell.
m) Pat will act as sweep again. Someone else will be asked to do the parking.
n) Laurie will look after the marshals and Ian will send him the file.
o) Dave Smith will organise the fun run.
p) Norman will be on the tannoy again.
q) Pauline Higgs will give out the spot prizes.
r) Trophies will be organised by Laurie. Steph has a contact who may be able to engrave them.
s) Sharon will look at redesigning the club logo on the shirts.
4) AOB
Two cross country dates are already known – October 3rd and November 21st.
Quarterly Meeting 13th April 2010
Minutes - Shepshed Running Club Meeting
The Black Swan
13th April 2010
1) Items from the AGM:
a) Online Forum – Dave Smith will check with the web designer how easy this will be to implement.
b) Out of Shepshed Tuesday runs – Pete has arranged for the following dates and venues; 27th April from the top Beacon car park, 11th May from the Old John car park of Bradgate Park.
c) Newsletter – awaiting a volunteer!
d) Subsidised vests/information leaflet for new members – on-going.
2) Shepshed Seven 2010:
Ian Martin is willing to take on the organisation again but unfortunately could not attend the meeting because of a family emergency. The date will be 7th November.
3) Sponsorship:
Pete will ask Mick Davis to find out whether Urgo will sponsor the race again but the Shepshed Building Society have indicated that they will do so anyway.
4) Charity donations:
We will donate £1400 this year and Laurie will put something in the local papers.
5) Entertainments:
There are a number of items planned or being considered.
a) On June 15th there will be a handicap run around the Shepshed Seven course followed by a (free) barbeque at the Black Swan.
b) An “old fashioned field day” at the Glenmore centre.
c) A barn dance is being contemplated.
d) On 3rd/4th July there will be another 24 hour relay to raise charity funds. There will be a barbeque on the Sunday afternoon.
e) The Oaks Fair race will be on Bank Holiday May 31st.
6) AOB
Norman felt that a good venue for an out of Shepshed Tuesday night run would be the Malt Shovel at Worthington.
LRRL Meeting:
Gill and Laurie attended LRRL (Leics. Road Running League) meeting, 22/02/10.
Points to note:
Ladies division to be split into 3 (as for mens).
Ashby 5 – a small brown fleece was left, if anyone is missing it.
Kibworth Winter league race – 4 runners turned up - it was cancelled due to snow, and will be held next year.
Stilton 7 – 4th Winter League race, at Asfordby Hill, 7/3/10.
Livingstone relays will be held 04/04/10 (Easter Sunday). Teams of 4, for Men, and 3 for Ladies.
Desford race moved to 23/5/10, but will still be run as a Winter league, so remember to take your Winter league number if you have done any of the previous Winter league races.
Glooston 10K (a Roadhoggs race) - Sat 19/6/10, at 6pm.
Hinckley Half Marathon (Dog and Hedgehog) 09/05/10 (enter EARLY), is not a Summer league race this year, but it is a Leics.County Champs.race, as are the 10mile Phoenix race (ie the John Fraser (5th Sept), presumably), and the Leicester Marathon.
Provisional dates for next LRRL meetings:
7th June
6th September
18th October (including AGM)
AGM 2010
- 2010 AGM (MS Word, 32 Kb)
Quarterly Meeting 14th July 2009
Minutes of a meeting of the Shepshed Running Club held on 14/07/09 at The Black Swan, Shepshed.
Present: Pete Brooks, Bob Haskins, Sharon Elliot, Guilia Palmieri, Derek Butler, Jenni Muston, Laurie Fluck, John Golding, Kevin Brooks, James Watkins, Richard Bibb, Pat Keating, Dave Higgs.
Items from the last meeting:
Grants: Dave Higgs has not found any grants where we fit the required profile but will continue his search.
Charity donations: We gave £1900 in total to five local charities (Steps, Oaks in Charnwood Senior Citizens, Shepshed Special Community Bus, Shepshed Child Safety Equipment Scheme and the Volunteer Centre Befriending Scheme). We will probably give less next year as this was a catch up year in that we donated nothing in 2008. The amount will be decided at the AGM.
24 hour relay: We do not intend to arrange one this year but we did have a “handicap” run in early June which was a great success. Thanks were given to Ian Martin for organising it.
Club colours: Jenni, Guilia and Sharon will look into changing the colours (to another blue?) and discuss with Norman.
Hut refurbishment: The exterior is almost complete and will be finished shortly. Jenni can obtain plasterboard (or any British Gypsum product) at cost and Pat can provide brushes.
Publicity for the Shepshed 7: We need to be a bit more proactive this year. Club members are asked to take forms to any local races and to put them in local shops and businesses. Richard will get forms to Tipton Harriers and DK.
Other items
Shepshed 7: nothing apart from the above
Entertainments: Pete will contact the entertainments committee and suggest a swim/barbeque for 22nd August. There will also be a New Year bash.
LRRL: no information.
Quarterly Meeting 14th March 2009
Minutes of a Meeting of the Shepshed Running Club held at the Black Swan on Tuesday 14th March 2009
Present: Pete Brooks (chairman), Graham Hebden, Mick Davis, Dave Higgs, Jenni Muston, Sharon Elliot, Ian Garrett, Gill Salmon, Laurie Fluck.
Little Haw Lane Pavilion:Â Â Mick has heard no more about this project and thinks it may have been shelved because of the current financial problems. Dave Higgs said that grants were available for sports clubs etc. and that he would investigate.Â
Charity donations: We are able to donate a reasonable sum to local charities this year, having been generously sponsored by Urgo. Members will be asked for suitable candidates and Laurie will ask the Loughborough Echo to put an article explaining the situation on the “Shepshed page” of the Echo. The donations will be awarded at the handicap/barbeque event on 9th June.
Entertainments: We have already had a very successful skittles night and Mick Davis intends to arrange a Boules event with food after the Oaks run on May 31st at the Bull and Bush. He also is going to arrange a New Year “do”.Â
Oaks in Charnwood: We did not have enough helpers last year. Pete will call for volunteers for this event on club nights. We will sell surplus Shepshed 7 T shirts at the event at £2.50.
Shepshed 7: We were a bit complaisant about publicising the race last year with a consequent slight drop in numbers. Laurie will take copies of the entry forms to Shepshed Library and to local hairdressers. Sharon will display them in her salon.AOB: Pete felt we should try to organise another relay this year but to be 24 hours duration this time and to incorporate it as a normal feature of our year. Late June or early July would be the best time because of the short nights.
John was asked to put a marshal volunteer notice for the Shepshed 7 up in the club as early as possible.Laurie asked if we could have a tent to help shelter people at the cross countries. This was agreed.
Dave feels that the club colours need a little “livening up” by the addition of another, brighter colour e.g. yellow2009 AGM - 8 February
Minutes of the 26th AGM held on February 8th 2009 at the Black Swan, Shepshed.
Present:Dave Higgs, Laurie Fluck, Rachel Muddimer, Sue Watkin, Richard Watkin, Jake Smith, Jenni Muston, Mark Stock, Bob Haskins, Mick Davis, Pete Brooks, Kevin Brooks, Norman Sketchley, John Golding, Ian Martin, Phil Higgs.Â
Welcome: The Chairman welcomed everyone to the 26th Running Club AGM.Â
Apologies: Gill Evans, Sheila Caruthers, Rebecca Skirrow, Sharon Elliot, Derek Butler, Jane and Tim Danvers, Corinne Clarke, Sally and Ron Bardsley.Â
2008 AGM Minutes: The minutes were adopted as a true record.Â
Reports:
Chairman: Dave said that it had been a great year, particularly with the 25th anniversary events (25 hour relay, quizzes, barn dance, dinner dance etc) and the normal races (Oaks Race, Shepshed 7, Cross Country). The hut repairs had nearly been completed and thanks to all who had helped (particularly the Sketchley family).
Treasurer: Rachel said that the club account and run account are in good health and similar to last year. Many subscriptions had been very late and some were still outstanding and need chasing up.
Club Captains: Jenni said that there had been many outstanding individual efforts but that support for the LRR League races was a bit disappointing. On the other hand the Ladies team in the cross country league was first ladies team in the league and two runners new to the club (Wendy and Debbie) had done very well. We hope to get a ladies team for the Round Leicester Relays and feel we could be very competitive.
Pete agreed that we needed better support at the LRRL races but felt that the men’s team in the cross country league was doing very well considering several of our top runners were injured. Several new runners from the Charnwood Tri club had joined, attracted by the cross country league, and had been valuable members of the team.
LRRL: Gill reports that Dave Little sadly died this year and we may want to support a charity on his behalf. Gill will obtain details. The presentation evening is well worth attending. Gill feels that the club captains are the people who should represent the club at the LRRL meetings.
Entertainments: Covered in the Chairman’s report.
Kit: Norman reported that we currently have £165 worth of kit in stock. He will look into getting more club shirts.
Shepshed 7: Ian said that the 2008 race was another great success with good comments from many runners and a new sponsor. We possibly were a little too complaisant about publicity as entries were slightly down. St John ambulance let us down badly but Ian managed to find another company to give medical cover. He is willing to organise the 2009 race (date November 1st) but wishes to have it organised by April because of family (increases in) reasons. Richard is willing to do the entries again which is one of the biggest jobs. We may need some form of mat to go over the boggy patches on the course.
Elections:
Chairman- Pete Brooks
Treasurer- Dave Higgs
Secretary- Laurie Fluck
Men’s Captain- Jake Smith
Ladies Captain- TBA
Press Officer- Bob Haskins
Cross Country rep- Laurie Fluck
LRRL- Brian Barnett, Jake Smith + TBA
Entertainments- Mick Davis, Norman Sketchley
Community Council- TBA
Kit- Norman Sketchley
The club officials who were standing down (Jenni, Rachel, Dave and Gill) were given a vote of thanks.
Affiliation: Will be as last year, jointly with The Association of Running Clubs and England Athletics
Subscriptions: Will also be as last year £12 for Association of Running Clubs affiliation and £15 for joint England Athletics and ARC.
AOB: Norman suggested putting a short questionnaire on the annual subscription forms to ask what people want from the club. We have had a lot of new members recently but they seem reluctant to get involved.
After much discussion about club nights, Jake will discuss the options with various people and put forward proposals.
Jake hopes to have a good turnout for the Round Leicester Relays this year, date TBA.
Bob reminded everyone that the deadline for results in the papers was midnight Tuesday and asked more people to give him their results.
Mick said that a pavilion is being built by the council in Little Haw Lane which we may be able to use. He will look into the matter further. He has booked the Glenmore Centre for New Year’s Eve and intends to organise a club event.
Ian has organised a handicap event (using the Shepshed 7 route) for June 9th with a barbeque afterwards. He has invited local running clubs. He also felt that we should reserve most of the surplus in the run account but that £1800 should be distributed to charity this year.
John wants to encourage people to come to the “2nd Tuesday of the month” pub night. Sandwiches will be laid on.
Dave suggested that we have quarterly meetings again this year. Most people felt that Tuesday nights would be most convenient and that this could be integrated into John’s point above.
Laurie will publish a schedule.
The (new) Chairman closed the meeting.
2008 Shepshed 7 Debriefing - 11 Nov
Points raised in no particular order:
Good marshalling, plenty of helpers on the day, excellent results service, good food, good tanoy - except for distance between start and finish.
Larger scaffolding towers were more stable at finish.
Adequate car parking space despite the footballers.
Paramedic setup was very good and we have already booked them for next year. Only two injuries, one twisted knee and one tongue injury?.
Problems with football nets projecting onto the course was overcome, but we may need to alter the route through the pitches next year (no affect on the distance).
We need to provide more space for access to the ambulance.
Wet muddy surface at finish, very slippery making sprint finishes difficult - ideas to move finish onto the tarmac or provide matting on the grass.
Race numbers down about 100, although 530 entries taken. We were told by one competitor it was too expensive, but cannot accept that given the quality of the shirt. Entry fee to stay same next year. No letters sent out, but more emails sent. Not enough entry forms available, we will try harder next year.
Spin off idea to hold an inter local club two lap relay around the course but cutting out the road and school section, approx 10K, in mid summer (Tuesday 9th June), followed by a barbeque at the Black Swan.
'Quarterly' Meeting - 8 June 2008
Minutes of a meeting of the Shepshed Running Club held in the garden of the Black Swan on Sunday 8th June 2008.
Present:
Ian Martin, Brian Barnett, Rachel Muddimer,
Sharon Elliot, Norman Sketchley, Gill Evans,
Pete Brooks, Jake Smith, John Skevington (guest)
Laurie Fluck
Apologies Dave Higgs, John Golding, Ron and Sally Bardsley
1) Affiliation:
John explained that most of the local clubs had affiliated to both ARC and EA. The exceptions were ourselves who had affiliated only to ARC and the clubs which have strong track and field sections (Charnwood, Coritanians etc.) who affiliated only to EA. After much discussion it was agreed that we would affiliate to both in 08/09 but that each club member would be able to opt to out of EA and pay a lower subscription.
2) LRRL Report:
The Leicester Marathon is on 19th October and each club has been asked to nominate a liaison to provide help (Laurie Fluck volunteered for Shepshed).
The Livingstone Relays may be held the week before Easter (5th April).
The Dog and Hedgehog half marathon was very hot and there were complaints of insufficient water, also that the first aiders were "skulking" in the car.
The LRRL is 25 years old in 2008 and a special commemorative race will be held on 23rd November (Whetstone 5).
The next LRRL meeting is 8th September which means our next meeting will be 14th September.
3) Shepshed Seven 2008:
The race date is Sunday 2nd November, the fun run will start at 10.00 am and the main race at 11.00. Fees for the fun run will increase to £2, the main run remaining at £10 and £12.
Time of the presentation to be decided when Ian had talked to Richard and Sue. This will be Richard's last year in charge of results and a replacement is needed.
Ian may change the prize list slightly to be fairer.
The course needs to be remeasured.
First aid needs to improve.
4) 25th Anniversary:
There are two main events planned; a barn dance (actually in a barn!) and a 25 hour relay run. Everyone is urged to contact as many ex members and friends as possible.
There will also be a novelty adventure event planned by Phil Lee in early September and, later in the year a formal dinner at a golf club.
'Quarterly' Meeting - 7th April 2008
SHEPSHED RUNNING CLUB
Minutes of the meeting held on 6th April 2008 at the Black Swan, Shepshed.
Present;
Dave Higgs, Laurie Fluck, Graeme Hebden, Jake Smith,
Mick Davis, Jenni Muston, Pete Brooks, Gill Evans,
Phil Higgs, Norman Sketchley and Jean Sketchley
ITEMS ARISING FROM THE A.G.M.
Club awards; There will be two categories, "Best Newcomer" and "Club Person of the Year" these to be at the discretion of the committee and awarded at the A.G.M.
John at Ridgeway is happy to come along and talk about coaching etc.
A note will be added to the subscriptions reminder to ask how club members want the club to communicate with them.
The Round Leicestershire Relays are on 28th September this year and we need to get as many people involved as possible – particularly new members.
Phil will put together a poster suitable for advertising the club in local shops etc.
Rachel will attempt to obtain sponsorship for the 2008 Shepshed Seven.
25TH YEAR ANNIVERSARY
The Barn Dance will be in the barn on the Garendon estate if possible. Dave is discussing this with the De Lisle family.
The 25 hour relay will be on 28/29th June from the Black Swan with a barbeque afterwards. Proceeds will go to the Air Ambulance. Details will be put in the local paper 6 weeks from the event and again two weeks before it (Sally).
It is proposed to hold a dinner dance at Lingfield Golf Club, Norman will arrange it.
A Magic Lantern Show will be given by a local historian one Sunday evening in the Autumn, Norman and Jean to arrange this.
A treasure hunt will be held over Saturday afternoon 6th September and Sunday morning 7th September with a barbeque or similar afterwards.
The idea of "hoodies" as an anniversary garment has not been popular and technical weatherproof tops would be expensive. Norman will look into other options.
Mick Davis will arrange two quiz nights in the near future, proceeds to go to the club to help defray 25th anniversary expenses.
ANY OTHER BUSINESS
Jake asked if the club will subsidise entries to the Round Leicester Relays. This will be decided at the next meeting.
Norman said that the hut refurbishment program will go ahead when the weather warms up and help will be needed.
Considerable discussion took place concerning affiliation and John Skevington, who is known to be very knowledgeable on the subject, will be invited to the next meeting.
Gill said there were grants available for sports clubs and Laurie will obtain details.
Tuesday club night runs were discussed in great detail. Generally things go well but rather more information about where groups were going and at what pace would be welcome. Dave will include this in his announcements before the run.
NEXT MEETING SUNDAY 8TH JUNE.
25th Anniversary Meeting - 11th March 2008
25 Hour relay Date – start Saturday 28th June early afternoon
- finish Sunday 29th June 25 hours later
Venue – the Black Swan
To be followed by a barbeque at the Black Swan Sunday afternoon.
A sweepstake will be organised, proceeds to charity
Actions;
Pete Brooks to speak to the people at the Black Swan for permission to use their facilities.
Sally Bardsley to invite Andy Reed M.P. to participate.
Barn Dance
Nothing arranged
Action;
Dave Higgs to ask Ian Martin to talk to the De Lisle estate manager with a view to using their barn.
Treasure Hunt weekend
To be organised by Phil Lee.
To be held over two days – Saturday 6th September afternoon and Sunday 7th September morning
Action;
Four women team leaders to step forward!!
Either Quiz or Skittles at a pub.
Mick Davis has volunteered to arrange these later in the year. They will be discussed at later meetings.
Magic Lantern Show
To be given in November (?) at the Black Swan on a weekday evening. Norman or Jean Sketchley to organise.
Formal Dance
Nothing arranged. To be discussed at future meetings
NEXT MEETING TUESDAY 8TH APRIL AFTER THE RUN.
AGM FEB 2008
SHEPSHED RUNNING CLUB
Minutes of the AGM held on February 10th 2008 at The Black Swan, Shepshed.
Present:
Dave Higgs – Chairman, Jake Smith,
Rachel Muddimer, Gill Evans,
Laurie Fluck, Sharon Elliot,
Derek Butler, Sheila Carruthers,
Norman Sketchley, Bob Haskins,
Brian Barnett, Jenni Muston,
Mark Stock, John Golding,
Pete Brooks, Phil Higgs,
Mick Davis, Carole Whitehead.
Welcome:
The Chairman welcomed everyone to the 25th Running Club AGM
Apologies:
Jean Sketchley, Sally Bardsley, Corinne Clark.
2007 AGM Minutes:
The minutes were adopted as a true record
Reports:
Dave said that it had been another successful year with a number of new members, many of them young. We had three very good races; the Oaks in Charnwood race, the Shepshed 7 and the cross country at Grace Dieu. Repair of the hut had started and would hopefully be finished this year.
LRRL:
Not much to report this year
Club Captains:
Jenni said that we had many good ladies results this year, in particular at the London Marathon, Man vs. Horse, Stretton Skyline, Great North Run and Benidorm. Jake had done a great job in encouraging 13 ladies to run the Round Leicestershire Relays. We are currently doing extremely well in the cross countries.
Pete felt that we had a good year with solid turn out at races and a number of new faces
Sports Council:
Little to report apart from some suggestions (not followed up) that the running club could help training young runners.
Entertainments:
The summer barbeque was not well attended but the Christmas skittles went well.
Kit:
We have £315 of stock currently, mostly club vests.
Treasurer:
The club account is in good health and similar to last year. The Shepshed 7 race made a small loss because of increases in school hire fees and the increased cost of the technical T shirt. We need to get more sponsorship and increase the entry fee. Rachel intends to change the accounts to Royal Bank of Scotland as this will be more convenient.
Shepshed 7 2007:
Ian Martin left a message that he thought this event had gone well and that he was willing to organise it again in spite of his new paternal responsibilities. There were three injuries, one needing transport and we need to be able to respond well to this eventuality next year.
Shepshed 7 2008:
All agreed to go ahead and organise the run again for 2008. The date will be November 2nd 2008.
Elections:
Chairman - Dave Higgs (but only for one more year!)
Treasurer - Rachel Muddimer
Secretary - Laurie Fluck
Entertainments – Mick Davis, (Norman Sketchley, Sharon Elliott plus at least one more lady for 25th anniversary)
Club Captains – Jenni Muston and Pete Brooks (Pete for one more year only – suggests Jake Smith as next captain)
Community/Sports Council – Dave Higgs
LRRL – Gill Evans and Brian Barnett
Cross Country – Mick Davis
Press Officer – Bob Haskins
Newsletter – post to be eliminated and replaced by periodic print outs of the web site.
Kit – Norman Sketchley
25th Anniversary Celebrations:
A committee will meet shortly (Dave to arrange) to arrange details. Some of the possibilities suggested were; a dinner dance, a barn dance, another Glenmore "do", a trip (abroad?), a charity race of some sort (25 hr relay?), a karaoke, special kit. The Coalville Rugby club was mentioned as a good venue.
Subscriptions:
To be left at £12 per annum.
Affiliation:
This will be left with ARC for the moment with another postal vote to go out with the subscription reminders and a special meeting in July.
A.O.B:
Jenni pointed out that her suggestion of dates at last year's AGM for regular meetings of the committee had not happened. It was agreed that this year we will have four meetings on the Sunday following the LRRL meetings. The dates will be 6th April, 8th June, 14th September and 26th October. She suggested prizes/awards for club members who have done well to be discussed at these meetings.
She further suggested a new sign (which she will paint) for the hut when it has been refurbished.
John asked if flagstones are to be laid all the way to the hut. This will be part of the refurbishment.
Bob reminded everyone to send him results of events so that they could be put in the papers.
Norman said that we will need willing helpers for the hut refurbishment.
Also that he has spoken to John at Ridgeway Textiles who is a national coach and is willing to meet us and advise on running matters.
Brian was keen to have a local charity 25 hour relay in June to celebrate the 25th anniversary which he will organise.
Gill feels that we need to improve communications with club members who do not come to club nights nor look at our (very good) web site. These minutes should be circulated to all members and possibly a questionnaire could go out with the subscription reminders to ask what form people prefer communications from the club (electronic or by post or whatever)
Jake said that the Round Leicester Relays last year were great fun and we should do it again this year, he would be willing to organise again. The date will be September 27th.
Mick felt that we should advertise the club more in local establishments such as shops, barbers etc.
Pete feels that people should be able to print off membership forms from the website. He also felt that the turn out at races by new members was rather disappointing.
Sharon said in response that new members often feel they are not good enough and need encouragement and explanation that races are not just for the elite.
Rachel intends to contact local businesses for sponsorship and asked people to let her know names and addresses of likely sources.
The Chairman declared the Meeting Closed