Minutes of a meeting of the Shepshed Running Club held at The Black Swan 13/7/10 to discuss the Shepshed 7 race:

1) Charity donations:

£1200 from general funds plus £151 collected at the 24 hour relay will be shared among the following good causes:

Marie Curie,
Help the Heroes

and three local groups;

Shepshed Friday Friends,
Diabetic Self Help,
Oaks in Charnwood Senior Citizens

In addition £25 from the 24 hour relay will go to Belton Play Group.

The local groups will be asked to collect their donations at the after race get together on 7^th November at 3 pm.

2) Sponsorship:

We expect the following sums to be donated to the club in 2010 as Sponsorship for the Race:

£1000 from Urgo
£500 from the Shepshed Building Society
£250 or £500 from Aggregate Industries

3) The Shepshed Seven 2010

a) Jenni will redesign the entry form to include the logos from the above companies.

b) On line entry will be available through SI entries at £1.20 extra.

c) We will have to finish on grass again this year and Ian will look into providing matting.

d) We are short of plastic posts. Pat will get some more.

e) The following are completed

School booked
Timewise booked
First aid booked
Permit applied for

f) The race will be advertised in Runners World, Running Fitness and Running Diary and will be advertised to local clubs (Sharon will take copies of the entry form to the September LRRL meeting). Any club member going to local races is asked to distribute copies.

g) Phil Higgs will be asked take photographs of the runners which will be posted on the website.

h) Sweatshop will provide goody bags again.

i) Ian has looked at competitive prices for T-shirts. We will go with Ridgeway again but the quality of the print on some of the competitors was very good which Ridgeway will be informed about.

j) Race numbers will be bought by Dave Higgs.

k) Electronic timing for results was discussed and there are some possibilities in the future that may be cost effective. Normal methods will be used this year backed up by a (waterproof) video camera filming the finish. Richard Bibb will shadow Richard Watkins and take over the results function from 2011.

l) Tracey will look after refreshments and will need cakes and sandwiches to sell.

m) Pat will act as sweep again. Someone else will be asked to do the parking.

n) Laurie will look after the marshals and Ian will send him the file.

o) Dave Smith will organise the fun run.

p) Norman will be on the tannoy again.

q) Pauline Higgs will give out the spot prizes.

r) Trophies will be organised by Laurie. Steph has a contact who may be able to engrave them.

s) Sharon will look at redesigning the club logo on the shirts.

4) AOB

Two cross country dates are already known – October 3^rd and November 21^st.

Quarterly Meeting 13th April 2010

Minutes - Shepshed Running Club Meeting

The Black Swan

13^th April 2010

1) Items from the AGM:
a) Online Forum – Dave Smith will check with the web designer how easy this will be to implement.

b) Out of Shepshed Tuesday runs – Pete has arranged for the following dates and venues; 27^th April from the top Beacon car park, 11^th May from the Old John car park of Bradgate Park.

c) Newsletter – awaiting a volunteer!

d) Subsidised vests/information leaflet for new members – on-going.

2) Shepshed Seven 2010:
Ian Martin is willing to take on the organisation again but unfortunately could not attend the meeting because of a family emergency. The date will be 7^th November.

3) Sponsorship:
Pete will ask Mick Davis to find out whether Urgo will sponsor the race again but the Shepshed Building Society have indicated that they will do so anyway.

4) Charity donations:
We will donate £1400 this year and Laurie will put something in the local papers.

5) Entertainments:
There are a number of items planned or being considered.

a) On June 15^th there will be a handicap run around the Shepshed Seven course followed by a (free) barbeque at the Black Swan.

b) An “old fashioned field day” at the Glenmore centre.

c) A barn dance is being contemplated.

d) On 3^rd/4^th July there will be another 24 hour relay to raise charity funds. There will be a barbeque on the Sunday afternoon.

e) The Oaks Fair race will be on Bank Holiday May 31^st.

6) AOB

Norman felt that a good venue for an out of Shepshed Tuesday night run would be the Malt Shovel at Worthington.

LRRL Meeting:

Gill and Laurie attended LRRL (Leics. Road Running League) meeting, 22/02/10.

Points to note:
Ladies division to be split into 3 (as for mens).

Ashby 5 – a small brown fleece was left, if anyone is missing it.

Kibworth Winter league race – 4 runners turned up - it was cancelled due to snow, and will be held next year.

Stilton 7 – 4^th Winter League race, at Asfordby Hill, 7/3/10.

Livingstone relays will be held 04/04/10 (Easter Sunday). Teams of 4, for Men, and 3 for Ladies.

Desford race moved to 23/5/10, but will still be run as a Winter league, so remember to take your Winter league number if you have done any of the previous Winter league races.

Glooston 10K (a Roadhoggs race) - Sat 19/6/10, at 6pm.

Hinckley Half Marathon (Dog and Hedgehog) 09/05/10 (enter EARLY), is not a Summer league race this year, but it is a Leics.County Champs.race, as are the 10mile Phoenix race (ie the John Fraser (5^th Sept), presumably), and the Leicester Marathon.

Provisional dates for next LRRL meetings:
7^th June
6^th September
18^th October (including AGM)

AGM 2010

Quarterly Meeting 14th July 2009

Minutes of a meeting of the Shepshed Running Club held on 14/07/09 at The Black Swan, Shepshed.

Present: Pete Brooks, Bob Haskins, Sharon Elliot, Guilia Palmieri, Derek Butler, Jenni Muston, Laurie Fluck, John Golding, Kevin Brooks, James Watkins, Richard Bibb, Pat Keating, Dave Higgs.

Items from the last meeting:

Grants: Dave Higgs has not found any grants where we fit the required profile but will continue his search.

Charity donations: We gave £1900 in total to five local charities (Steps, Oaks in Charnwood Senior Citizens, Shepshed Special Community Bus, Shepshed Child Safety Equipment Scheme and the Volunteer Centre Befriending Scheme). We will probably give less next year as this was a catch up year in that we donated nothing in 2008. The amount will be decided at the AGM.

24 hour relay: We do not intend to arrange one this year but we did have a “handicap” run in early June which was a great success. Thanks were given to Ian Martin for organising it.

Club colours: Jenni, Guilia and Sharon will look into changing the colours (to another blue?) and discuss with Norman.

Hut refurbishment: The exterior is almost complete and will be finished shortly. Jenni can obtain plasterboard (or any British Gypsum product) at cost and Pat can provide brushes.

Publicity for the Shepshed 7: We need to be a bit more proactive this year. Club members are asked to take forms to any local races and to put them in local shops and businesses. Richard will get forms to Tipton Harriers and DK.

Other items

Shepshed 7: nothing apart from the above

Entertainments: Pete will contact the entertainments committee and suggest a swim/barbeque for 22^nd August. There will also be a New Year bash.

LRRL: no information.

Quarterly Meeting 14th March 2009

Minutes of a Meeting of the Shepshed Running Club held at the Black Swan on Tuesday 14^th March 2009

Present: Pete Brooks (chairman), Graham Hebden, Mick Davis, Dave Higgs, Jenni Muston, Sharon Elliot, Ian Garrett, Gill Salmon, Laurie Fluck.

Little Haw Lane Pavilion:  Mick has heard no more about this project and thinks it may have been shelved because of the current financial problems. Dave Higgs said that grants were available for sports clubs etc. and that he would investigate. 

Charity donations: We are able to donate a reasonable sum to local charities this year, having been generously sponsored by Urgo. Members will be asked for suitable candidates and Laurie will ask the Loughborough Echo to put an article explaining the situation on the “Shepshed page” of the Echo. The donations will be awarded at the handicap/barbeque event on 9^th June.

Entertainments: We have already had a very successful skittles night and Mick Davis intends to arrange a Boules event with food after the Oaks run on May 31^st at the Bull and Bush. He also is going to arrange a New Year “do”. 

Oaks in Charnwood: We did not have enough helpers last year. Pete will call for volunteers for this event on club nights. We will sell surplus Shepshed 7 T shirts at the event at £2.50.

Shepshed 7: We were a bit complaisant about publicising the race last year with a consequent slight drop in numbers. Laurie will take copies of the entry forms to Shepshed Library and to local hairdressers. Sharon will display them in her salon.

AOB: Pete felt we should try to organise another relay this year but to be 24 hours duration this time and to incorporate it as a normal feature of our year. Late June or early July would be the best time because of the short nights.

John was asked to put a marshal volunteer notice for the Shepshed 7 up in the club as early as possible.

Laurie asked if we could have a tent to help shelter people at the cross countries. This was agreed.

Dave feels that the club colours need a little “livening up” by the addition of another, brighter colour e.g. yellow

2009 AGM - 8 February

Minutes of the 26^th AGM held on February 8^th 2009 at the Black Swan, Shepshed.

Present:Dave Higgs, Laurie Fluck, Rachel Muddimer, Sue Watkin, Richard Watkin, Jake Smith, Jenni Muston, Mark Stock, Bob Haskins, Mick Davis, Pete Brooks, Kevin Brooks, Norman Sketchley, John Golding, Ian Martin, Phil Higgs. 

Welcome: The Chairman welcomed everyone to the 26^th Running Club AGM. 

Apologies: Gill Evans, Sheila Caruthers, Rebecca Skirrow, Sharon Elliot, Derek Butler, Jane and Tim Danvers, Corinne Clarke, Sally and Ron Bardsley. 

2008 AGM Minutes: The minutes were adopted as a true record. 

Reports:
Chairman: Dave said that it had been a great year, particularly with the 25^th anniversary events (25 hour relay, quizzes, barn dance, dinner dance etc) and the normal races (Oaks Race, Shepshed 7, Cross Country). The hut repairs had nearly been completed and thanks to all who had helped (particularly the Sketchley family).
Treasurer: Rachel said that the club account and run account are in good health and similar to last year. Many subscriptions had been very late and some were still outstanding and need chasing up.
Club Captains: Jenni said that there had been many outstanding individual efforts but that support for the LRR League races was a bit disappointing. On the other hand the Ladies team in the cross country league was first ladies team in the league and two runners new to the club (Wendy and Debbie) had done very well. We hope to get a ladies team for the Round Leicester Relays and feel we could be very competitive.
Pete agreed that we needed better support at the LRRL races but felt that the men’s team in the cross country league was doing very well considering several of our top runners were injured. Several new runners from the Charnwood Tri club had joined, attracted by the cross country league, and had been valuable members of the team.
LRRL: Gill reports that Dave Little sadly died this year and we may want to support a charity on his behalf. Gill will obtain details. The presentation evening is well worth attending. Gill feels that the club captains are the people who should represent the club at the LRRL meetings.
Entertainments: Covered in the Chairman’s report.
Kit: Norman reported that we currently have £165 worth of kit in stock. He will look into getting more club shirts.
Shepshed 7: Ian said that the 2008 race was another great success with good comments from many runners and a new sponsor. We possibly were a little too complaisant about publicity as entries were slightly down. St John ambulance let us down badly but Ian managed to find another company to give medical cover. He is willing to organise the 2009 race (date November 1^st) but wishes to have it organised by April because of family (increases in) reasons. Richard is willing to do the entries again which is one of the biggest jobs. We may need some form of mat to go over the boggy patches on the course.

Elections:
Chairman- Pete Brooks
Treasurer- Dave Higgs
Secretary- Laurie Fluck
Men’s Captain- Jake Smith
Ladies Captain- TBA
Press Officer- Bob Haskins
Cross Country rep- Laurie Fluck
LRRL- Brian Barnett, Jake Smith + TBA
Entertainments- Mick Davis, Norman Sketchley
Community Council- TBA
Kit- Norman Sketchley

The club officials who were standing down (Jenni, Rachel, Dave and Gill) were given a vote of thanks.

Affiliation: Will be as last year, jointly with The Association of Running Clubs and England Athletics

Subscriptions: Will also be as last year £12 for Association of Running Clubs affiliation and £15 for joint England Athletics and ARC.

AOB: Norman suggested putting a short questionnaire on the annual subscription forms to ask what people want from the club. We have had a lot of new members recently but they seem reluctant to get involved.
After much discussion about club nights, Jake will discuss the options with various people and put forward proposals.
Jake hopes to have a good turnout for the Round Leicester Relays this year, date TBA.
Bob reminded everyone that the deadline for results in the papers was midnight Tuesday and asked more people to give him their results.
Mick said that a pavilion is being built by the council in Little Haw Lane which we may be able to use. He will look into the matter further. He has booked the Glenmore Centre for New Year’s Eve and intends to organise a club event.
Ian has organised a handicap event (using the Shepshed 7 route) for June 9^th with a barbeque afterwards. He has invited local running clubs. He also felt that we should reserve most of the surplus in the run account but that £1800 should be distributed to charity this year.
John wants to encourage people to come to the “2^nd Tuesday of the month” pub night. Sandwiches will be laid on.
Dave suggested that we have quarterly meetings again this year. Most people felt that Tuesday nights would be most convenient and that this could be integrated into John’s point above.
Laurie will publish a schedule.

The (new) Chairman closed the meeting.

2008 Shepshed 7 Debriefing - 11 Nov

Points raised in no particular order:

Good marshalling, plenty of helpers on the day, excellent results service, good food, good tanoy - except for distance between start and finish.
Larger scaffolding towers were more stable at finish.
Adequate car parking space despite the footballers.
Paramedic setup was very good and we have already booked them for next year. Only two injuries, one twisted knee and one tongue injury?.

Problems with football nets projecting onto the course was overcome, but we may need to alter the route through the pitches next year (no affect on the distance).
We need to provide more space for access to the ambulance.
Wet muddy surface at finish, very slippery making sprint finishes difficult - ideas to move finish onto the tarmac or provide matting on the grass.

Race numbers down about 100, although 530 entries taken. We were told by one competitor it was too expensive, but cannot accept that given the quality of the shirt. Entry fee to stay same next year. No letters sent out, but more emails sent. Not enough entry forms available, we will try harder next year.

Spin off idea to hold an inter local club two lap relay around the course but cutting out the road and school section, approx 10K, in mid summer (Tuesday 9th June), followed by a barbeque at the Black Swan.

'Quarterly' Meeting - 8 June 2008

Minutes of a meeting of the Shepshed Running Club held in the garden of the Black Swan on Sunday 8th June 2008.

Present:
Ian Martin, Brian Barnett, Rachel Muddimer,
Sharon Elliot, Norman Sketchley, Gill Evans,
Pete Brooks, Jake Smith, John Skevington (guest)
Laurie Fluck

Apologies Dave Higgs, John Golding, Ron and Sally Bardsley

1) Affiliation:
John explained that most of the local clubs had affiliated to both ARC and EA. The exceptions were ourselves who had affiliated only to ARC and the clubs which have strong track and field sections (Charnwood, Coritanians etc.) who affiliated only to EA. After much discussion it was agreed that we would affiliate to both in 08/09 but that each club member would be able to opt to out of EA and pay a lower subscription.

2) LRRL Report:
The Leicester Marathon is on 19th October and each club has been asked to nominate a liaison to provide help (Laurie Fluck volunteered for Shepshed).
The Livingstone Relays may be held the week before Easter (5th April).
The Dog and Hedgehog half marathon was very hot and there were complaints of insufficient water, also that the first aiders were "skulking" in the car.
The LRRL is 25 years old in 2008 and a special commemorative race will be held on 23rd November (Whetstone 5).
The next LRRL meeting is 8th September which means our next meeting will be 14th September.

3) Shepshed Seven 2008:
The race date is Sunday 2nd November, the fun run will start at 10.00 am and the main race at 11.00. Fees for the fun run will increase to £2, the main run remaining at £10 and £12.
Time of the presentation to be decided when Ian had talked to Richard and Sue. This will be Richard's last year in charge of results and a replacement is needed.
Ian may change the prize list slightly to be fairer.
The course needs to be remeasured.
First aid needs to improve.

4) 25th Anniversary:
There are two main events planned; a barn dance (actually in a barn!) and a 25 hour relay run. Everyone is urged to contact as many ex members and friends as possible.
There will also be a novelty adventure event planned by Phil Lee in early September and, later in the year a formal dinner at a golf club.

'Quarterly' Meeting - 7th April 2008

SHEPSHED RUNNING CLUB

Minutes of the meeting held on 6th April 2008 at the Black Swan, Shepshed.

Present;
Dave Higgs, Laurie Fluck, Graeme Hebden, Jake Smith,
Mick Davis, Jenni Muston, Pete Brooks, Gill Evans,
Phil Higgs, Norman Sketchley and Jean Sketchley

ITEMS ARISING FROM THE A.G.M.

Club awards; There will be two categories, "Best Newcomer" and "Club Person of the Year" these to be at the discretion of the committee and awarded at the A.G.M.

John at Ridgeway is happy to come along and talk about coaching etc.

A note will be added to the subscriptions reminder to ask how club members want the club to communicate with them.

The Round Leicestershire Relays are on 28th September this year and we need to get as many people involved as possible – particularly new members.

Phil will put together a poster suitable for advertising the club in local shops etc.

Rachel will attempt to obtain sponsorship for the 2008 Shepshed Seven.

25TH YEAR ANNIVERSARY

The Barn Dance will be in the barn on the Garendon estate if possible. Dave is discussing this with the De Lisle family.

The 25 hour relay will be on 28/29th June from the Black Swan with a barbeque afterwards. Proceeds will go to the Air Ambulance. Details will be put in the local paper 6 weeks from the event and again two weeks before it (Sally).

It is proposed to hold a dinner dance at Lingfield Golf Club, Norman will arrange it.

A Magic Lantern Show will be given by a local historian one Sunday evening in the Autumn, Norman and Jean to arrange this.

A treasure hunt will be held over Saturday afternoon 6th September and Sunday morning 7th September with a barbeque or similar afterwards.

The idea of "hoodies" as an anniversary garment has not been popular and technical weatherproof tops would be expensive. Norman will look into other options.

Mick Davis will arrange two quiz nights in the near future, proceeds to go to the club to help defray 25th anniversary expenses.

ANY OTHER BUSINESS

Jake asked if the club will subsidise entries to the Round Leicester Relays. This will be decided at the next meeting.

Norman said that the hut refurbishment program will go ahead when the weather warms up and help will be needed.

Considerable discussion took place concerning affiliation and John Skevington, who is known to be very knowledgeable on the subject, will be invited to the next meeting.

Gill said there were grants available for sports clubs and Laurie will obtain details.

Tuesday club night runs were discussed in great detail. Generally things go well but rather more information about where groups were going and at what pace would be welcome. Dave will include this in his announcements before the run.

NEXT MEETING SUNDAY 8TH JUNE.

25th Anniversary Meeting - 11th March 2008

25 Hour relay Date – start Saturday 28th June early afternoon
- finish Sunday 29th June 25 hours later
Venue – the Black Swan
To be followed by a barbeque at the Black Swan Sunday afternoon.
A sweepstake will be organised, proceeds to charity
Actions;
Pete Brooks to speak to the people at the Black Swan for permission to use their facilities.
Sally Bardsley to invite Andy Reed M.P. to participate.

Barn Dance
Nothing arranged
Action;
Dave Higgs to ask Ian Martin to talk to the De Lisle estate manager with a view to using their barn.

Treasure Hunt weekend
To be organised by Phil Lee.
To be held over two days – Saturday 6th September afternoon and Sunday 7th September morning
Action;
Four women team leaders to step forward!!

Either Quiz or Skittles at a pub.

Mick Davis has volunteered to arrange these later in the year. They will be discussed at later meetings.

Magic Lantern Show
To be given in November (?) at the Black Swan on a weekday evening. Norman or Jean Sketchley to organise.

Formal Dance
Nothing arranged. To be discussed at future meetings

NEXT MEETING TUESDAY 8TH APRIL AFTER THE RUN.

AGM FEB 2008

SHEPSHED RUNNING CLUB

Minutes of the AGM held on February 10th 2008 at The Black Swan, Shepshed.

Present:
Dave Higgs – Chairman, Jake Smith,
Rachel Muddimer, Gill Evans,
Laurie Fluck, Sharon Elliot,
Derek Butler, Sheila Carruthers,
Norman Sketchley, Bob Haskins,
Brian Barnett, Jenni Muston,
Mark Stock, John Golding,
Pete Brooks, Phil Higgs,
Mick Davis, Carole Whitehead.

Welcome:
The Chairman welcomed everyone to the 25th Running Club AGM

Apologies:
Jean Sketchley, Sally Bardsley, Corinne Clark.

2007 AGM Minutes:
The minutes were adopted as a true record

Reports:
Dave said that it had been another successful year with a number of new members, many of them young. We had three very good races; the Oaks in Charnwood race, the Shepshed 7 and the cross country at Grace Dieu. Repair of the hut had started and would hopefully be finished this year.

LRRL:
Not much to report this year

Club Captains:
Jenni said that we had many good ladies results this year, in particular at the London Marathon, Man vs. Horse, Stretton Skyline, Great North Run and Benidorm. Jake had done a great job in encouraging 13 ladies to run the Round Leicestershire Relays. We are currently doing extremely well in the cross countries.
Pete felt that we had a good year with solid turn out at races and a number of new faces

Sports Council:
Little to report apart from some suggestions (not followed up) that the running club could help training young runners.

Entertainments:
The summer barbeque was not well attended but the Christmas skittles went well.

Kit:
We have £315 of stock currently, mostly club vests.

Treasurer:
The club account is in good health and similar to last year. The Shepshed 7 race made a small loss because of increases in school hire fees and the increased cost of the technical T shirt. We need to get more sponsorship and increase the entry fee. Rachel intends to change the accounts to Royal Bank of Scotland as this will be more convenient.

Shepshed 7 2007:
Ian Martin left a message that he thought this event had gone well and that he was willing to organise it again in spite of his new paternal responsibilities. There were three injuries, one needing transport and we need to be able to respond well to this eventuality next year.

Shepshed 7 2008:
All agreed to go ahead and organise the run again for 2008. The date will be November 2nd 2008.

Elections:
Chairman - Dave Higgs (but only for one more year!)
Treasurer - Rachel Muddimer
Secretary - Laurie Fluck
Entertainments – Mick Davis, (Norman Sketchley, Sharon Elliott plus at least one more lady for 25th anniversary)
Club Captains – Jenni Muston and Pete Brooks (Pete for one more year only – suggests Jake Smith as next captain)
Community/Sports Council – Dave Higgs
LRRL – Gill Evans and Brian Barnett
Cross Country – Mick Davis
Press Officer – Bob Haskins
Newsletter – post to be eliminated and replaced by periodic print outs of the web site.
Kit – Norman Sketchley

25th Anniversary Celebrations:
A committee will meet shortly (Dave to arrange) to arrange details. Some of the possibilities suggested were; a dinner dance, a barn dance, another Glenmore "do", a trip (abroad?), a charity race of some sort (25 hr relay?), a karaoke, special kit. The Coalville Rugby club was mentioned as a good venue.

Subscriptions:
To be left at £12 per annum.

Affiliation:
This will be left with ARC for the moment with another postal vote to go out with the subscription reminders and a special meeting in July.

A.O.B:
Jenni pointed out that her suggestion of dates at last year's AGM for regular meetings of the committee had not happened. It was agreed that this year we will have four meetings on the Sunday following the LRRL meetings. The dates will be 6th April, 8th June, 14th September and 26th October. She suggested prizes/awards for club members who have done well to be discussed at these meetings.
She further suggested a new sign (which she will paint) for the hut when it has been refurbished.
John asked if flagstones are to be laid all the way to the hut. This will be part of the refurbishment.
Bob reminded everyone to send him results of events so that they could be put in the papers.
Norman said that we will need willing helpers for the hut refurbishment.
Also that he has spoken to John at Ridgeway Textiles who is a national coach and is willing to meet us and advise on running matters.
Brian was keen to have a local charity 25 hour relay in June to celebrate the 25th anniversary which he will organise.
Gill feels that we need to improve communications with club members who do not come to club nights nor look at our (very good) web site. These minutes should be circulated to all members and possibly a questionnaire could go out with the subscription reminders to ask what form people prefer communications from the club (electronic or by post or whatever)
Jake said that the Round Leicester Relays last year were great fun and we should do it again this year, he would be willing to organise again. The date will be September 27th.
Mick felt that we should advertise the club more in local establishments such as shops, barbers etc.
Pete feels that people should be able to print off membership forms from the website. He also felt that the turn out at races by new members was rather disappointing.
Sharon said in response that new members often feel they are not good enough and need encouragement and explanation that races are not just for the elite.
Rachel intends to contact local businesses for sponsorship and asked people to let her know names and addresses of likely sources.

The Chairman declared the Meeting Closed